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3 writing tips when using Google Apps

GeneralEdward Kiledjian

Google apps have hundreds of features (some from Google, some from third parties) most users don't know about. In this short article, I want to share four tips that will make your life writing in Google apps easier (useful for students and professionals alike). 

Voice Typing

Over the years, I have spent hundreds of dollars on voice typing apps for Mac and Windows (most going to the Dragon Naturally speaking product line from Nuance software). 
For 85% of users, these expensive & complicated products are overkill, and Google makes it's excellent voice recognition engine available for free to all Google Docs users. 
Just click on tools and select Voice Typing.

  • You can check out the Google Support doc explaining this feature here but it is so simple, you should be able to turn it on and start using it immediately. Remember that you can also dictate punctuation:
  • Period
  • Comma
  • Exclamation point
  • Question mark
  • New line
  • New paragraph

Write well with Grammarly

Grammarly is a free (has a paid upgrade) service that helps improve the quality of your writing by :

  • Checking your grammar
  • checking contextually aware spelling
  • recommending vocabulary enhancements

In its simplest (free) form, Grammarly is a Chrome plug-in that works seamlessly with most web services (including Google Docs), and their correction engine is much more robust than simple word misspelling detection. 
You can upgrade to their premium service which costs ($11.66 a month when paid annually). In addition to all the features included in the free version, the premium service adds:

  • advanced check for punctuation, grammar, context and sentence structure
  • vocabulary enhanced suggestions
  • genre-specific writing style checks
  • Plagiarism detector that references more than 8B webpages

Most users will be perfectly fine with the free version so check it out.

Grade readability

The free Hemingway App allows you to paste content into its online editor and assigns a readability score. It uses colour highlighting to identify hard to read sentences. It provides tips on how to simplify the text, use of passive voice, etc. 

There is a $19.99 premium version that operates as a standalone app (Windows and Mac only) but the web version works fine and is accessible anywhere you have a web browser.

Use a Chromebook

Those that have been following me for a while know I love Chromebooks. Chromebooks aren't perfect and won't meet everyone's requirements. Chromebooks do provide a stable, safe and reliable platform when using web-based services. 


Everything mentioned in this article is based on the web or is a chrome extension. These tips will work flawlessly on Chromebooks (whether a $200 Lenovo or a $999 Pixelbook). 

How BestBuy is preventing the sale of Google's Chromebooks

technologyEdward Kiledjian
Image by John Karakatsanis used under Creative Commons License.

Image by John Karakatsanis used under Creative Commons License.

What is a Chromebook?

Google's Chromebook is a specially designed internet connected computing device that run the search giant's ChromeOS operating system. Gartner, an industry think tank, believes Chromebook sales will triple to 14.2M units by 2017 (link). 

Chromebook were initially seen as the reincarnation of the dreadfully crappy netbooks so sales were slow but today many mainstream consumers see it as a viable alternative to expensive and difficult to maintain traditional desktops and laptops (running Windows or MacOS).

Manufacturers have really jumped on the Chromebook bandwagon by designing and selling well built, thoughtfully designed devices at very reasonable prices (HP, Dell, Acer, Asus, Samsung).

As consumers rely more and more on internet based services (instead of traditional PC installed fat applications) the transition to these types of internet terminal devices becomes a much easier proposition.

Microsoft is now seeing Chromebooks as a real threat to its long term profitability and is trying to fight back by offering $0 Windows licenses on certain lower spec small screen devices. We have seen a handful of OEMs jump on the small free windows license bandwagon but it still hasn't set the world on fire. Microsoft should be worried because not only as consumers starting to move to Chromebooks but many schools are choosing to equip their students with them. They are cheap, low maintenance and kids aren't walking around with $600 highly desirable iPad tablet in their backpacks (making them targets for theft).

What can BestBuy do?

I went to a local BestBuy on Friday to pickup a tablet and while I waited for a rep in blue to serve me, I listened in on an interesting conversation between a BestBuy Canada associate and a customer. 

A mid 60's year old man had come into a local BestBuy store to look at the various Chromebooks. He explained to the rep that he had basic needs to browse the web and his son had recommended he get a Chromebook.

The rep started to explain how that was a bad idea. He explained that Chromebooks were underpowered glorified browsers. He then asked the customer if he would ever need to write documents using Microsoft Word and the customer said he does need need to write basic letters a couple of times a year. The rep then asked if the customer wanted to hookup an external display and the customer said yes. The rep then said for these reasons, he doesn't recommend a Chromebook and instead recommends he buy a $1000 Macbook Air.

Now I use a Macbook Pro at home and absolutely love it but man was this rep wrong. At some point the rep went to help a colleague find an item in the back store, at which time I interviewed. I explained how the Chromebook works, the fact that the device requires no maintenance. I explained that ChromeOS is much less susceptible to virus' and that in the event he "breaks" something, he could recover the machine to factory new in under a minute using PowerWash. 

I explained that Google offers a free online Word processor and showed it to him on one of the demo machines. I then explained how all of Google's services (including Google Play Music) work perfectly and seamlessly on the Chromebook.

I explained how you could hook up an external screen using the Acer C720P's HDMI port (which was the device he was standing in front of). I the walked him through the process of sending content to his TV using the $30 Chromecast.

Finally I showed him the remaining ports, explained how he could use this device to backup his pictures to the Google Cloud, explained how to hookup a printer using Google Cloud Print and the guy was sold.

A couple of minutes before, the customer was about to walk out of the store empty handed ($1000 was more than he wanted to spend) and now he was asking the associate for 2 Acer C720Ps. 

If Google wants the Chromebook to succeed, they need to work with their partner retailers to ensure all of the associates at least have a basic understanding of the technology. They should also offer free only courses on how to use a Chromebook and how to perform common important everyday tasks (setup a printer, connect a screen, stream content to a Chromecast, etc).

The CBC chooses Google Apps over Microsoft 365

technologyEdward Kiledjian

The CBC is Canada's public broadcaster and offers an array of TV, radio , internet and mobile device oriented content in English, French and 8 aboriginal languages.

Like most private companies, they are constantly trying to stretch every dollar and deliver the best bang for every buck. They evaluated the 2 major offerings :

  • Google Apps
  • Microsoft 365

They wanted an easy to deploy solution that offered flexible pricing, real-time collaboration and excellent availability guarantees.

Once the decision was made to go with Google, the CBC leveraged the migration expertise of a Google Apps partner to transition its entire staff within 90 days. During deployment, they realized that many of their employees were already using Google's GMAIL service for their personal communications so training was minimal.

It was interesting to read how moving to Google Apps also changed their corporate communication culture. Instead of discussing issues via conference call (which is more impersonal and costly), their employees started to use the video chat features of Google Hangouts (which is accessible from anywhere and from almost any device).

The CBC also liked the real-time communication features of Google Docs that are built into the product. A globally distributed team can collaborate on a single version of each document making the process simpler and more efficient.

The rivals (Microsoft and Google) are really turning up the heat and competition is becoming fierce. More competition means consumers win with better pricing, more highly refined features and companies thinking about improving the user experience.

Megaupload is back offering interesting new features

technologyEdward Kiledjian
Kim DotCom, the famous founder of MegaUpload.com had been promising a rebirth of his file sharing service and the day has finally come. His new creation is called MEGA. In its current form, it has a simple drag and drop file sharing interface (easy to use) and provides 50GB of FREE online cloud storage.
Mr DotCom has promised many more features such as Google Docs style online file editing, instant messaging, smartphone clients and much more. He is offering paid storage upgrades:
Right now, I haven't seen a killer feature that would drive the masses to use Mega but I am sure Kim has some interesting plans to encourage us to try his new creation

Fax 50 pages for free per month with Google Drive

technologyEdward Kiledjian
Hellofax is a well known online virtual faxing service and they have now integrated with Google Drive. This integration means you can fax any document from Google Drive (and Google Docs) and even receive faxes directly into a special Google Drive folder.
In addition to the faxing, they also offer the ability to edit and virtually sign documents (eliminating the need to print, complete, scan then fax).
They have a promotion where you get 50 free fax pages per month and unlimited signature request and document signing as long as you sign up for the service using your Google Drive enable Google Account. So make sure you have Google drive then sign up using this link.